The symbols legend has to go on all forty plan sheets, top right, in the same spot on each. You drag it onto the first sheet, nudge it into place, open the next one and start again.
By sheet twelve you're no longer sure it matches sheet one. There is a quicker native way, and it's worth knowing before you reach for anything else.
Why legends are the exception
Most Revit views can only be placed on one sheet. Legend views are different, which is why a single legend can serve a whole drawing set.
Revit will even copy a placed legend onto several sheets in one go. Few people know the command is there.
The native way
- Open a sheet and drag the legend onto it from Legends in the Project Browser.
- Move it to where it belongs, for example tight against the inside corner of the title block.
- Select the legend on the sheet and copy it with Ctrl+C.
- On the Modify tab, open the Paste drop-down and choose Aligned to Selected Views.
- Tick the sheets in the list and click OK.
Every sheet you ticked gets the legend at the same coordinates as the first one.
Where it stops
Same coordinates is all it knows. On a set that mixes A1 plans with A3 details, the same coordinates are not the same corner of the title block, so the legend lands in the wrong place on every sheet of a different size.
It doesn't check what is already there. If a viewport sits in that spot, the legend goes on top of it, and you find out when you open the sheet.
It also doesn't show which sheets already have the legend. Three sheets get added a month later, and somebody has to work out which ones are missing it before pasting again.
Place the legend by title block corner, on every sheet size. A free tool does it, skips the sheets that already have it, and needs no card. Download NexionTools free
Doing it in one pass
Legend Placer is one of the 12 free tools in NexionTools. You open it from the NexionTools tab in the Revit ribbon and make three choices.
- Pick the legend view.
- Choose how the position is set. Either copy it from a sheet that already has the legend where you want it, or anchor it to a corner of the title block with an X and Y offset in millimetres, 20 mm each by default.
- Tick the sheets in a searchable list, with All and None buttons. Sheets that already carry the legend are greyed out, so running it again after new sheets appear is safe.
Press Place Legend and every ticked sheet gets it in one operation, with one undo entry for the lot.
The copy option records the position as a percentage within the title block outline. Sheets of a different size still land in proportion, which the native paste can't do. It also matches the viewport type from the reference sheet, so the legend looks the same everywhere.
What it will not do
If the legend would overlap a viewport that's already on a sheet, that sheet is skipped and the result names it, along with the views in the way. You can't turn that off. You'll need to make room on those sheets and run it again.
Sheets with no title block are positioned as if they were A1, so check those by eye afterwards. On a workshared model, sheets owned by another user are left out of the run.
Legend Placer only places the legend. Building the legend's content from the model is a separate, paid tool called Legend Builder.
Try it on the sheet set you have open. Legend Placer is free forever, needs no credit card, and installs with 11 other free tools for Revit 2024 to 2027. Download NexionTools free