How to create a plan view for every room in Revit

The brief asks for a room data sheet for every room. There are 180 of them. Each one wants its own cropped plan on its own sheet, with the room name and number in the title block.

Revit has no built-in command for this. Here's how to do it by hand, and what changes when a tool takes over the repetition.

The manual way, one room at a time

1. In the Project Browser, right-click the level's floor plan and choose Duplicate View. Duplicate gives a clean copy. Duplicate with Detailing brings the tags and dimensions along.
2. In the new view's Properties, tick Crop View and Crop Region Visible.
3. Select the crop region and drag its edges in to the room's walls. For an L-shaped room, use Edit Crop to sketch the outline.
4. Rename the view. Put the room number first so the browser sorts sensibly.
5. Apply a view template, so every room plan has the same scale and visibility settings.
6. Create a sheet from the View tab, drag the view onto it, then set the sheet number and name.

A callout shortens steps 1 to 3. Draw one around the room on the level plan and Revit creates the cropped view for you. You still rename it, apply the template and put it on a sheet.

Where it falls apart

One room is quick. The trouble is everything that multiplies:

• Most room sheets need more than a plan. Add four interior elevations and a ceiling plan, and that's six views to create, crop and name for each room.
• Names drift. By room 60, half the views are "204 Plan" and the rest are "Plan 204".
• A view can only sit on one sheet, so nothing is reused between rooms.
• A wall moves, and every crop that touched it is wrong.

Then there's the title block. Someone types the room name and number onto every sheet, and retypes them when a room is renamed.

Get a cropped plan and a sheet for every room in one run. The 7-day trial includes Plans Per Room and the other 51 tools, with no card needed. Start the 7-day trial

What Plans Per Room does

Plans Per Room is a paid tool, included in the trial. It opens one dialog listing every room in the project, with filters for level, department and status. Counts at the top show how many rooms are valid, unplaced or not enclosed, so you know what will generate before you start.

1. Tick the rooms you want.
2. Choose the views each room gets: floor plan, key plan, four interior elevations, wall sections, ceiling plan and a 3D view. Each type takes its own view template.
3. Set the patterns for sheet number, sheet name and view name, using tokens such as {Num} and {Name}. Pick the title block and the scale.
4. Click Generate and confirm.

Each view is created, cropped to its room and placed on a new, numbered sheet. The room's name, number, level, department, area and finishes are written onto the sheet, so the title block fills itself in. The key plan is a copy of the level plan with that room marked in red, placed in a corner of the sheet.

When the layout changes, run it again with the same patterns. Views whose names already exist are reused and re-cropped, so you don't end up with duplicates. The whole run is also one undo step. A single Ctrl+Z takes back every view and sheet it made.

Three things to know first

• Only valid rooms generate. Unplaced and not-enclosed rooms are listed and counted but skipped, because there's no boundary to crop to. Fix those first with the room data workflow.
• The overwrite option deletes every view and sheet whose name matches one the run is about to create. That keeps a re-run clean. It also loses work if your pattern collides with views you made by hand.
• It builds views and sheets. Dimensions, tags and notes are still yours to add.

On a big job, start small. Generating for hundreds of rooms creates a very large number of views and sheets, so run ten rooms, check the result, then do the rest.

Pick ten rooms and generate their sheets on your own model. NexionTools adds its own tab to Revit 2024 to 2027, and the trial gives you all 52 tools for 7 days with no card. Start the 7-day trial